Privacy Policy
Move Smart Rentals respects your privacy and protects the personal information you share with us. This Privacy Policy explains how we collect, use, store, disclose, and safeguard information obtained through our website, Tenant Screening Service, Rent Guarantee Service, Residential leasing support, and related rental income protection solutions.
By using our services or submitting information to us, you agree to the practices described in this policy.
Information We Collect
We collect information necessary to provide structured rental services, conduct tenant verification, and support landlords and property professionals.
Personal Information
We may collect:
- Full name
- Contact information (email address, phone number, mailing address)
- Date of birth
- Government-issued identification details
- Employment information
- Income documentation
- Rental history
- References
- Credit-related data (with authorization)
Application and Screening Information
For Tenant Screening Service purposes, we may collect:
- Rental applications
- Authorization forms
- Background screening data (where legally permitted)
- Tenant credit reports
- Employment verification records
- Identity verification documentation
Technical Information
When users visit our website, we may collect:
- IP address
- Browser type
- Device information
- Website usage data
- Cookies and tracking information
This information helps us maintain site functionality and improve user experience.
How We Use Information?
Move Smart Rentals uses collected information to:
- Provide Tenant Screening Services
- Conduct tenant verification and background checks
- Deliver the Rent Guarantee Service administration
- Support Residential leasing support processes
- Evaluate rental applications
- Communicate with landlords, applicants, and property managers
- Maintain compliance with housing and screening regulations
- Prevent fraud and identity misrepresentation
- Protect rental income and reduce leasing risk
We use information only for legitimate business purposes connected to rental services and legal compliance.
Legal Basis for Processing
We process personal information based on:
- Applicant consent
- Contractual obligations
- Compliance with federal, state, and local regulations
- Legitimate business interests related to rental risk management
Applicants must provide written authorization before we conduct credit or background checks.
Information Sharing and Disclosure
Move Smart Rentals does not sell personal information.
We may share information with:
- Property owners and landlords are involved in a rental decision
- Property management representatives
- Credit reporting agencies (with authorization)
- Background screening providers
- Employment verification contacts
- Legal authorities, when required by law
We disclose only information necessary to complete rental screening, leasing support, or regulatory obligations.
Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information.
Security measures include:
- Encrypted data storage
- Secure document transmission
- Restricted access controls
- Authorization tracking
- Regular system monitoring
Although we use protective measures, no digital system guarantees complete security. We encourage users to submit accurate information through secure channels only.
Data Retention
We retain personal information only as long as necessary to:
- Complete Tenant Screening Service reviews
- Fulfill Rent Guarantee Service obligations
- Maintain legal compliance
- Resolve disputes
- Enforce agreements
Retention periods vary depending on regulatory requirements and contractual obligations.
Cookies and Website Tracking
Our website may use cookies or similar technologies to:
- Improve navigation
- Analyze website traffic
- Maintain system security
- Store user preferences
Users may adjust browser settings to refuse cookies, though this may limit certain website functions.
Applicant Rights
Depending on the jurisdiction, individuals may have rights to:
- Access personal information
- Request correction of inaccurate data
- Request deletion where legally permitted
- Withdraw consent for future processing
- Receive disclosures regarding screening decisions
Requests must be submitted in writing. We respond in accordance with applicable laws.
Fair Housing and Compliance
Move Smart Rentals applies consistent screening standards in alignment with fair housing regulations. We use structured evaluation criteria and documented processes to support lawful rental decisions.
We do not make rental determinations based on protected characteristics. Screening outcomes rely on verified financial, rental, and compliance-related factors.
Third-Party Services
Our services may rely on third-party providers for:
- Credit reporting
- Identity verification
- Background screening
- Secure document storage
These providers maintain their own privacy practices. We select partners that support responsible data protection standards.
Children’s Information
Our services target landlords, property professionals, and adult rental applicants. We do not knowingly collect personal information from individuals under the age of 18 without proper authorization.
Changes to This Policy
Move Smart Rentals may update this Privacy Policy to reflect regulatory changes or operational adjustments. Updates will appear on our website with a revised effective date.
Continued use of our services after updates indicates acceptance of the revised policy.
Contact Information
If you have questions regarding this Privacy Policy or our data practices, please contact:
Move Smart Rentals
Email: [Insert Contact Email]
Phone: [Insert Contact Number]
Mailing Address: [Insert Business Address]
Move Smart Rentals remains committed to protecting personal information while delivering structured rental services, tenant verification, and rental income protection solutions with professionalism and accountability.